SCOUTING FOR ALL
Job Descriptions

REGIONAL DIRECTORS
SECRETARY
TREASURER
NATIONAL ADVISORY BOARD COORDINATOR
PRESIDENT SCOUTING FOR ALL
VICE PRESIDENT SCOUTING FOR ALL
EVENTS COORDINATOR
PUBLIC RELATIONS/MEDIA COORDINATOR
GRANT WRITER COORDINATOR
SCOUTING FOR ALL ALLIANCE FOR HUMAN RIGHTS COORDINATOR
SPOKESPERSON(S) SCOUTING FOR ALL
WEB PAGE GATEKEEPER

REGIONAL DIRECTORS

1. The Regional Director will act as an official spokesperson for Scouting For All within the region, adhering to the policies established by the Board of Scouting For All . S/he will remain in constant contact with the Board in order to help establish, maintain and disseminate consistent messages and policies to both the membership as well as the general public. The Regional Director will respond to all press, media and public inquiries arising from within the region. The Regional Director will maintain residual authority to deputize an alternate spokesperson for specific events/locations as necessary, but only with specific approval of the Board.
2. The Regional Director will be responsible for overseeing the planning, organizing and execution of all Scouting For All functions and events which may occur within the region.
3. The Regional Director will liaison with other groups and organizations within the region who are allied with Scouting For All within the Scouting For All Alliance for Human Rights and/or are in accord with the basic goals and strategies of Scouting For All. Insofar as possible, the Regional Director will represent the Board of Scouting For All to these groups and organizations at their meetings, events, workshops, conferences and other activities.
4. The Regional Director will work closely with Scouting For All members and volunteers to advance the goals of Scouting For All within the region, and to faithfully reflect the views, suggestions and opinions of Scouting For All members within that region to the Board of Scouting For All.
5. The Regional Director shall provide an advisory resource for local Scouts, Scouters, Scout units, chartered organizations, and councils within the region, assisting them and strategizing with them about how to deal with discriminatory practices of the BSA, consistent with the policies and initiatives of Scouting For All.
6. The Regional Director will track and manage the membership rolls for people who reside in the region, oversee the recruitment of new members, and coordinate all volunteer activities within the region, at least until such time as the Regional Director is able to designate another specific Membership & Volunteer Coordinator to manage those tasks.
7. The Regional Director will monitor the ongoing Scouting For All e-mail stream, and shall respond to those e-mails specifically arising from within his/her designated region.
8. The Regional Director is charged to communicate regularly with the Board via e-mail and telephone, submitting recommendations for Board action, and keeping the Board fully appraised of issues and developments of particular interest to Scouting For All within the region. The Regional Director shall submit a report to the Board prior to each Board meeting which summarizes his/her activities since the previous report and relating matters of interest within his/her region of specific concern to Scouting For All.
9. The Regional Director will meet with the Board in person at least semi-annually to report on the progress of specific projects, and to discuss strategy, concerns, and other issues. One of the two meetings will be the Board's annual meeting. Regional Directors will be members ex officio (non-voting) of the Board of Directors.
10. Regional Directors may assist the President and/or members of the Board in specific tasks as they may arise from time to time, dependent upon their specific skills, interests and abilities.

SECRETARY

1. The Secretary maintains the written records of Scouting for All, which includes policies, decisions, correspondence, and history.
2. Preserves and files the written records of Scouting for All. Maintains documents binder(s) of minutes and policy decisions. Provides copies of new policies to board members and prepares full sets of all documents for all board members.
3. Prepares the minutes of board meetings for approval at the next board meeting. Emails them to the board and the advisory board within in two weeks after the meeting and in advance of the next meeting. Uses a standard format for minutes. (May append lengthy policy decisions to the minutes instead of including them in the body of the minutes.)
4. Prepares the correspondence of Scouting for All, as authorized by the board, and sends it; files copies of all correspondence.
5. Preserves the history of Scouting for All including photographs and news articles.

Approved by the board on February 20, 2000
As written by Dave Rice, board Member

TREASURER

1. The Treasurer preserves the financial integrity of Scouting for All.
2. Keeps the financial records of Scouting for All up to date, according to standard accounting procedures and financial policies adopted by the board.
3. Prepares a monthly financial report to the board.
4. Gathers the necessary figures for the board to be able to draw up a budget.
5. Receives, deposits, and issues receipts for all funds received by Scouting for All.
6. Disburses the funds of Scouting for All when authorized by the board, or when included within the budget. Keeps copies of invoices and requisitions.
7. Prepares and files required reports with governmental agencies and the insurance company.
8. Works closely with the Grant Writer to provide financial and budget information.

Approved by the board on February 20, 2000
As written by Dave Rice, Board Member

NATIONAL ADVISORY BOARD COORDINATOR

1. The National Advisory Board Coordinator works to build an effective group of national advisory board members and to maintain contact with them.
2. Gathers recommendations from the board for appointment to the National Advisory Board.
3. Secures information (and, as appropriate, references) on persons recommended for or volunteering to serve on the National Advisory Board.
4. Requests letters from candidates for the National Advisory Board membership, which letters should include their support of the aims of Scouting for All and their acceptance of service on the National Advisory Board.
5. Presents names of candidates to the board for appointment.
6. Keeps the records of the National Advisory Board membership.
7. Works with the Volunteer Coordinator to include the names in the database and in the National Advisory Board mailing list.
8. Maintains contact with all the National Advisory Board members. Acts as a liaison between the Scouting for All Board of Directors and the National Advisory Board. May send N.A.B. members important questions for their comment, input, and consultation.

Approved by the board on February 20, 2000
As written by Dave Rice, Board Member

PRESIDENT SCOUTING FOR ALL

The primary job duty of the President of Scouting For All is administrative.

The President acts as the overall administrator of the every operation of the Scouting For All organization. The position of President is an elected position. The following are the primary duties/responsibilities of the President:

1. The President is expected to offer leadership and direction to Scouting For All in meeting the objectives of its Mission.
2. The President makes sure the every day operations of Scouting For All is running smoothly. He/She does this by being accessible to and having direct contact with all board members and special project coordinators.
3. The President signs all formal correspondence requiring the signature of the President and signs all correspondence using the title of President,
4. The President provides consultation and support to board members and offers solutions to problems that arise.
5. The President is expected to counsel any board member who may not be meeting the expectations as a board member as stated in the Scouting For All document titled, Expectations of the Members of the Scouting For All Board of Directors as approved on 12-12-99. In this capacity the President, after a vote by the board is expected to inform a board member of his/her dismissal in writing and by phone.
6. The President facilitates board meetings and prepares the agenda. The President may also appointment another board member to facilitate board meetings and prepare the agenda.
7. The President appoints project coordinators, Scouting For All volunteer positions such as Secretary, National Advisory Board Coordinator, Treasurer, Volunteer Coordinator, Membership Coordinator, Events Coordinator, Grant Writer Coordinator, Gatekeeper Web Page, Spokesperson(s) for Scouting For All, and the Media/Public Relations Coordinator as well as committees as authorized by the board.
8. The President may delegate administrative duties to the Vice President of Scouting For All.

VICE PRESIDENT SCOUTING FOR ALL

The position of Vice President is administrative. The Vice President acts as the President's replacement in the event the President is unable to fulfill her/his duties. The position of Vice President is an elected position. The Vice President may be delegated duties as assigned by the President. The Vice President shall sign all correspondence using the, title Vice President.

As written by Scott Cozza, Board Member
As approved by the Scouting For All
Board of Directors on 2-20-00

EVENTS COORDINATOR
(falls under the responsibility of each regional director)

1. The Events Coordinator is the gatekeeper for all Scouting For All events locally, nationally and internationally.
2. The EC plans and coordinates Scouting For All events locally, nationally and internationally.
3. The EC works closely with the Volunteer Coordinator to solicit volunteers to plan, organize and facilitate Scouting For All events locally, nationally and internationally.
4. The EC is responsible for developing and updating an Events Packet. The Events Packet includes Scouting For All literature, suggestions for signs, and the Scouting For All logo.
5. The EC provides volunteers with Scouting For All literature to be distributed at events. This is accomplished by providing volunteers with an Events Packet.
6. All Scouting For All events locally, nationally, and internationally must be approved by the Scouting For All board of directors.
7. All volunteers facilitating events must report to the Events Coordinator to keep the EC updated on the status of the event.
8. The EC works closely with the Public Relations/Media Coordinator to assure that all Scouting For All events generate media coverage through press releases and or media advisories.

As written by Scott Cozza, Board Member
As approved by
Scouting For All Board of Directors on 12-12-99

PUBLIC RELATIONS/MEDIA COORDINATOR

The Public Relations / Media Coordinator is a multifaceted volunteer position. The primary function is to contact the communications media (radio, television, print, Internet) to get the Scouting For All message (s) disseminated locally, nationally and internationally.

The PR/MC represents to the media the image Scouting For All wants to convey to the public. The image of Scouting For All includes: We are only trying to improve scouting. We are following the basic principles of scouting (Oath and Law) in our advocacy. We are on a healing journey advocating change through educational outreach efforts i.e. web page, brochure (s). We are targeting both gay and straight youth in our efforts. We are also advocating for atheists and girls in scouting. Steven Cozza, Eagle Scout can be seen as a role model for other youth and scouts to take a stand against the discrimination of the BSA.

Scouting For All is a grassroots movement.

The following are the primary duties and policies of the PR/MC:

1. The PR/MC reports to the Scouting For All Board of Directors either in person or through a written report each month at the Scouting For All Board meeting.
2. The PR/MC disseminates all Press Releases and Media Advisories.
3. The PR/MC works with volunteers who may create Press Releases and or Media Advisories and assist with expanding the media contact list and other PR/MC duties as needed.
4. The PR/MC has the authority to review and edit all Press Releases / Media Advisories submitted before they are disseminated.
5. The PR/MC has the authority to deny a Press Release / Media Advisory. Must provide an explanation for the denial with recommendations.
6. If a submission is denied and the denial is not accepted by the volunteer an appeal process can be placed into motion. The appeal to reverse the denial should be placed on the Scouting For All board meeting agenda for further discussion and possible vote.
7. Each Press Release and or Media Advisory should have a purpose. What are we trying to achieve through the Press release / Media Advisory should be the question asked and answered.
8. The PR/MC is responsible for putting together and maintaining a Media Contact List of all media contacts, to include email, fax, and snail mail addresses when possible. This list should be available for review by the Scouting For All board upon request.
9. The PR/MC shall have direct contact with the media to clarify issues, answer questions regarding Press Releases and Media Advisories and for linkage to the proper designated Scouting For All Spokesperson when necessary.

As written by Scott Cozza, Board Member
As approved by the Scouting For All Board of Directors
12-12-99

GRANT WRITER COORDINATOR

The Grant Writer Coordinator position is twofold: to write grants in an effort to secure funding for Scouting For All and to solicit volunteers to write grants.

The following are the primary duties and policies of the Grant Writer Coordinator:

1. The GWC works closely with the Scouting For All Treasurer to assure that budgets represented in a grant proposal reflect the official Scouting For All budget.
2. The GWC researches which grants may be available to Scouting For All to apply for.
3. The GWC works closely with volunteer grant writers. Reviews and Approves all completed volunteer grant applications before they are submitted.
4. The GWC may attend workshops to improve grant writing skills and expand the list of possible financial supporters. May submit a request to the Board for reimbursement for any workshops that require tuition.
5. The GWC should strive for a minimum of 3 grant proposals per fiscal year.
6. This may vary according to the availability of volunteers to assist in grant writing.
7. The GWC can delegate the above duties as needed

As written by Scott Cozza
As approved by the
Scouting For All Board of Directors on 1-12-01


SCOUTING FOR ALL ALLIANCE FOR HUMAN RIGHTS COORDINATOR

The Coordinator of the Scouting For All Alliance for Human Rights has the primary duty of working with regional directors in recruiting new Alliance members and coordinating Scouting for All advocacy efforts with Alliance members when needed on both a national and regional level.

The following are the duties and policies for the Alliance coordinator position:

1. Work closely with regional directors in recruiting new Alliance members.
2. Represent the National S4A Office when new members join and gather contact information to send to the S4A Gatekeeper to be posted on the web page.
3. Coordinator with regional directors any S4A national advocacy effort with Alliance members, i.e., the National Day of Protest.
4. Support regional directors as needed in their effort to coordinate regional advocacy efforts with Alliance members.
5. Work closely with the S4A Gatekeeper and regional directors to assure Alliance member contact information posted on the web page is current.
6. The coordinator shall be responsible for answering correspondence from Alliance members to the national office and networking the Alliance member to the proper person at national S4A.
7. The coordinator is expected to support regional directors with any problems that may develop needing national S4A office intervention.
8. The coordinator is responsible for writing an annual letter to Alliance members representing the S4A national office. The coordinator is given liberty to correspond with Alliance members as needed.

As written by Scott Cozza, Board Member
As approved by the Scouting For All Board of Directors on 03/30/01

SPOKESPERSON(S) SCOUTING FOR ALL

The Spokesperson(s) for Scouting For All has a primary duty to represent Scouting for All to both the general public and communications media.

The following are the primary duties and policies of the Spokesperson(s) for Scouting For All:

1. The Board must approve by a majority vote the designated Spokesperson(s) for Scouting For All.
2. The Spokesperson(s) is expected to interface with the public and the communications media representing the best interests of Scouting For All.
3. Any personal belief that are in conflict or in opposition to the Scouting For All Mission Statement and or Policy and Procedures on Gays, girls and Atheists in scouting should not be represented by the Spokesperson, while the spokesperson is representing Scouting For All.
4. Any Board member may speak to the media and or to the general public but must not identify oneself as the Spokesperson of Scouting For All but only as a board member. When speaking to the media in this capacity the Board Member must represent the views of Scouting For All.
5. Upon request the PR/MC may network the general public and the communications media with the Spokesperson of Scouting For All.
6. The Spokesperson(s) is expected to be prepared to give speeches when called upon by community groups and for special events.

As written by Scott Cozza, Board Member
As approved by the
Scouting For All Board of Directors on 12-12-99

WEB PAGE GATEKEEPER

The Web Page Gatekeeper is the liaison between the Webmaster and the Scouting For All Board. Only a Scouting For All board member can act in the capacity of Gatekeeper. The position has several job duties/responsibilities:

1. The Gatekeeper has direct communication with the Scouting For All Board and Webmaster.
2. All articles, letters, documents and any other pertinent information to be posted on the web page must be submitted by emailed to the Gatekeeper. The Gatekeeper will screen the material and either send it on to the webmaster to be posted on the Scouting For All web page or will email it back to the sender with questions and or an explanation why it was not accepted.
3. Material for submission for the web page must be Scouting related or issue (gay, girl, atheist) related to be posted. All articles submitted must have a date, title and source. Letters must have permission from the writer and a note as to whether real names can be used.
4. If a submission is denied and the denial is not accepted by the sender, it should be placed on the Scouting For All board meeting agenda for further discussion and possible vote.
5. The Gatekeeper has the responsibility of making recommendations to the webmaster for the design of the Scouting For All web page, as approved by the Scouting For All board.
6. The Gatekeeper will represent the Scouting For All board with any questions the board may have about the Scouting For All web page to the webmaster.
7. The Gatekeeper will report to the board at each board meeting on the status of the Scouting For All web page and answer questions.
8. The Gatekeeper will have the responsibility of prioritizing submissions for the web page and for any additions or deletions in the development and design of the Scouting For All web page.
9. Major changes in the look and feel or additions of major new areas or features shall be approved in advance by the Board. The Board shall also have the authority to rescind any decision made regarding the web page.
10. The Gatekeeper shall have the authority to delete from the Scouting For All web page anything that the Gatekeeper may judge to threaten the integrity and or credibility of the organization. The Gatekeeper shall discuss the decision to delete any material with the person who submitted the material and then bring the issue for a final decision to the Board.

As written by Scott Cozza, Vice President
As approved by the
Scouting For All Board of Directors on 5-23-99